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Terms and Conditions

Grand Vin Wine Merchants - Terms & Conditions of Business for Internet Sales

This page tells you information about us and the legal terms and conditions (Terms) on which we sell any of the products (Products) listed on our website (our site) to you.

These Terms will apply to any contract between us for the sale of Products to you (Contract). Please read these Terms carefully and make sure that you understand them, before ordering any Products from our site.  Please note that before placing an order you will be asked to agree to these Terms.

You should print a copy of these Terms or save them to your computer for future reference.

We amend these Terms from time to time as set out in clause 8. Every time you wish to order Products, please check these Terms to ensure you understand the terms which will apply at that time.

These Terms, and any Contract between us, are only in the English language.

1. Information about us

1.1                We operate the website www.grandvinwinemerchants.co.uk. We are Grand Vin Wine Merchants, a company registered in England and Wales under company number 03611673 and with our registered office at 2 The Mews, 16 Holly Bush Lane, Sevenoaks, Kent, TN13 3TH.  This is also our main trading address. Our VAT number is 719280329.

1.2                To contact us, please see our Contact Us page.

2. Our Products

2.1                Any images of the Products on our site are for illustrative purposes only. Although we have made every effort to display the colours accurately, we cannot guarantee that your computer's display of the colours accurately reflect the colour of the Products. Your Products may vary slightly from those images.

2.2                The packaging of the Products may vary from that shown on images on our site.

2.3                All Products shown on our site are subject to availability. We will inform you by e-mail as soon as possible if the Product you have ordered is not available and we will not process your order if made.

3. Use of our site

Your use of our site is governed by these Terms in conjunction with our Privacy Policy.  Please take the time to read these, as they include important terms which apply to you.

4. How we use your personal information

We only use your personal information in accordance with our Privacy Policy. Please take the time to read these, as they include important terms which apply to you.

5.  If you are a consumer

This clause 5 only applies if you are a consumer.

5.1                If you are a consumer, you may only purchase Products from our site if you are at least 18 years old.

5.2                The Products on our site can only be purchased if you satisfy the legal age requirement for that product. We are not allowed by law to supply these Products to you if you do not satisfy these age requirements. If you are underage, please do not attempt to order these Products through our site.

5.3                As a consumer, you have legal rights in relation to Products that are faulty or not as described. Advice about your legal rights is available from your local Citizens' Advice Bureau or Trading Standards office. Nothing in these Terms will affect these legal rights.

6. If you are a business customer

This clause 6 only applies if you are a business.

6.1                If you are not a consumer, you confirm that you have authority to bind any business on whose behalf you use our site to purchase Products.

6.2                These Terms and our Privacy Policy constitute the entire agreement between you and us. You acknowledge that you have not relied on any statement, promise or representation made or given by or on behalf of us which is not set out in these Terms or our Privacy Policy.

7. How the contract is formed between you and us

7.1                Our order process allows you to check and amend any errors before submitting your order to us. Please take the time to read and check your order at each stage of the order process.

7.2                After you place an order, you will receive an e-mail from us acknowledging that we have received your order.  THIS ACKNOWLEDGEMENT OF RECEIPT DOES NOT MEAN THAT YOUR ORDER HAS BEEN ACCEPTED unless specifically stated.  The Contract between us will only be formed when we specifically accept your order by e-mail (by sending an Order Confirmation) and raise an invoice for the Products.

7.3                If we are unable to supply you with a Product, for example because that Product is not in stock or no longer available or because of an error in the price on our  site, we will inform you of this by e-mail and we will not process your order. If you have already paid for the Products, we will refund you the full amount as soon as possible.

7.4                Any order must be for a minimum of 1 case as stated by the case quantity, or a mixed case of 6 loose bottles (the equivalent of 4,500ml in volume).

8. Our right to vary these terms

8.1                We may revise these Terms from time to time in the following circumstances:  

(a)            changes in how we accept payment from you; 

(b)            changes in relevant laws and regulatory requirements.

(c)            to enable us to improve the way in which we deal with you.

8.2                Every time you order Products from us, the Terms in force at that time will apply to the Contract between you and us.

8.3                Whenever we revise these Terms in accordance with this clause 8, we will keep you informed and give you notice of this by stating that these Terms have been amended and the relevant date at the top of this page has been updated.

9. Your consumer right of return and refund

This clause 9 only applies if you are a consumer.

9.1                If you are a consumer, you have a legal right to cancel a Contract under the Consumer Protection (Distance Selling) Regulations 2000).  However, this legal right does not apply to the Products which are classified as perishable goods under the regulations.

9.2                Advice about your legal right to cancel the Contract under these regulations is available from your local Citizens' Advice Bureau or Trading Standards office.

9.3                Notwithstanding clause 9.1 above, you may cancel a Contract within 14 days of the date you receive the Order Confirmation, which is when the Contract between us is formed. If the Products have already been delivered to you, you have a period of 14 (fourteen) days in which you may cancel, starting from the day you receive the Products.

9.4                To cancel a Contract, you must contact us in writing by sending an e-mail to sales@grandvinwinemerchants.co.uk or by sending a letter to our registered office address. You may wish to keep a copy of your cancellation notification for your own records. If you send us your cancellation notice by e-mail or by post, then your cancellation is effective from the date you sent us the e-mail or posted the letter to us.

9.5                You will receive a full refund of the price you paid for the Products and any applicable delivery charges you paid for provided the Products are returned to us in exactly the same condition in which they were delivered.  We cannot accept the return of Product if the original packaging has been damaged in any way.

9.6                We will process the refund due to you as soon as possible and, in any case, within 30 calendar days of the day on which you gave us notice of cancellation as described in clause 9.4.

9.7                We refund you on the credit card or debit card used by you to pay.

9.8                If the Products were delivered to you:

(a)            you must return the Products to us as soon as reasonably practicable;

(b)            you will be responsible for the cost of returning the Products to us;

(c)            you have a legal obligation to keep the Products in your possession and to take reasonable care of the Products while they are in your possession.

9.9                As a consumer, you will always have legal rights in relation to Products that are faulty or not as described. These legal rights are not affected by the returns policy in this clause 9or these Terms. Advice about your legal rights is available from your local Citizens' Advice Bureau or Trading Standards office.

10. Delivery

10.1            Your order will be fulfilled by the estimated delivery date set out in the Order Confirmation, unless there is an Event Outside Our Control. If we are unable to meet the estimated delivery date because of an Event Outside Our Control, we will contact you with a revised estimated delivery date.

10.2            Delivery will be completed when we deliver the Products to the address you gave us.

10.3            If no one is available at your address to take delivery, we will leave you a note that the Products have been returned to our premises, in which case, please contact us to rearrange delivery.

10.4            The Products will be your responsibility from the completion of delivery.

10.5            You own the Products once we have received payment in full, including all applicable delivery charges.  

11. Price of products and delivery charges

11.1            The prices of the Products will be as quoted on our site from time to time. We take all reasonable care to ensure that the prices of Products are correct at the time when the relevant information was entered onto the system. However if we discover an error in the price of Product(s) you ordered, please see clause 11.6 for what happens in this event.

11.2            Prices for our Products may change from time to time, but changes will not affect any order which we have confirmed with a Order Confirmation.

11.3            The price of Duty Paid Products includes VAT and duty (where applicable) at the applicable current rate chargeable in the UK for the time being. However, if the rate of VAT changes between the date of your order and the date of delivery, we will adjust the VAT you pay, unless you have already paid for the Products in full before the change in VAT takes effect.

11.4            The price of In Bond Products excludes VAT and duty.

11.5            The price of a Product does not include delivery charges. Our delivery charges are as quoted on our site from time to time or as may be set out in the Order Confirmation.

11.6            Our site contains a large number of Products. It is always possible that, despite our best efforts, some of the Products on our site may be incorrectly priced. If we discover an error in the price of the Products you have ordered we will inform you in writing to inform you of this error and we will give you the option of continuing to purchase the Product at the correct price or cancelling your order. We will not process your order until we have your instructions. If we are unable to contact you using the contact details you provided during the order process, we will treat the order as cancelled and notify you in writing. Please note that if the pricing error is obvious and unmistakeable and could have reasonably been recognised by you as a mispricing, we do not have to provide the Products to you at the incorrect (lower) price.

12. How to pay

12.1            You can only pay for Products using a debit card or credit card (there is a 2% surcharge on credit card payments). We accept the following cards: Visa, Mastercard, Switch.

12.2            Payment for the Products and all applicable delivery charges is in advance.

13. Guarantees & Warranties

13.1            No guarantee or warranty is given in connection with the condition or quality of the Products save that the Products supplied will correspond with the description thereof shown on our site, and all other warranties, express or implied, are excluded to the fullest extent permitted by law.

14. Our liability if you are a business

This clause 14 only applies if you are a business customer.

14.1            We only supply the Products for internal use by your business, and you agree not to use the Product for any re-sale purposes.

14.2            Nothing in these Terms limit or exclude our liability for:

(a)            death or personal injury caused by our negligence;

(b)            fraud or fraudulent misrepresentation;

(c)            breach of the terms implied by section 12 of the Sale of Goods Act 1979 (title and quiet possession); or

(d)            defective products under the Consumer Protection Act 1987.

14.3            Subject to clause 14.2, we will under no circumstances whatsoever be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection with the Contract for:

(a)            any loss of profits, sales, business, or revenue;

(b)            loss or corruption of data, information or software;

(c)            loss of business opportunity;

(d)            loss of anticipated savings;

(e)            loss of goodwill; or

(f)             any indirect or consequential loss.

14.4            Subject to clause 14.2and clause 14.3, our total liability to you in respect of all other losses arising under or in connection with the Contract, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, shall under no circumstances exceed the price of the Products.

14.5            Except as expressly stated in these Terms, we do not give any representation, warranties or undertakings in relation to the Products. Any representation, condition or warranty which might be implied or incorporated into these Terms by statute, common law or otherwise is excluded to the fullest extent permitted by law. In particular, we will not be responsible for ensuring that the Products are suitable for your purposes.

15. Our liability if you are a consumer

This clause 15 only applies if you are a consumer.

15.1            If we fail to comply with these Terms, we are responsible for loss or damage you suffer that is a foreseeable result of our breach of these Terms or our negligence, but we are not responsible for any loss or damage that is not foreseeable. Loss or damage is foreseeable if they were an obvious consequence of our breach or if they were contemplated by you and us at the time we entered into the Contract.

15.2            We only supply the Products for domestic and private use. You agree not to use the product for any commercial, business or re-sale purposes, and we have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

15.3            We do not in any way exclude or limit our liability for:

(a)            death or personal injury caused by our negligence;

(b)            fraud or fraudulent misrepresentation;

(c)            any breach of the terms implied by section 12 of the Sale of Goods Act 1979 (title and quiet possession);

(d)            any breach of the terms implied by section 13 to 15 of the Sale of Goods Act 1979 (description, satisfactory quality, fitness for purpose and samples); and

(e)            defective products under the Consumer Protection Act 1987.

16. Events outside our control

16.1            We will not be liable or responsible for any failure to perform, or delay in performance of, any of our obligations under a Contract that is caused by an Event Outside Our Control. An Event Outside Our Control is defined below in clause 16.2. 

16.2            An Event Outside Our Control means any act or event beyond our reasonable control, including without limitation strikes, lock-outs or other industrial action by third parties, civil commotion, riot, invasion, terrorist attack or threat of terrorist attack, war (whether declared or not) or threat or preparation for war, fire, explosion, storm, flood, earthquake, subsidence, epidemic or other natural disaster, or failure of public or private telecommunications networks or impossibility of the use of railways, shipping, aircraft, motor transport or other means of public or private transport.

16.3            If an Event Outside Our Control takes place that affects the performance of our obligations under a Contract:

(a)            we will contact you as soon as reasonably possible to notify you; and

(b)            our obligations under a Contract will be suspended and the time for performance of our obligations will be extended for the duration of the Event Outside Our Control. Where the Event Outside Our Control affects our delivery of Products to you, we will arrange a new delivery date with you after the Event Outside Our Control is over.

17. Communications between us

17.1            When we refer, in these Terms, to "in writing", this will include e-mail.

17.2            If you are a consumer:

(a)            To cancel a Contract in accordance with your legal right to do so as set out in clause 9, you must contact us in writing by sending an e-mail to sales@grandvinwinemerchants.co.uk or by sending a letter to our registered office address. You may wish to keep a copy of your cancellation notification for your own records. If you send us your cancellation notice by e-mail or by post, then your cancellation is effective from the date you sent us the e-mail or posted the letter to us.

(b)            If you wish to contact us in writing for any other reason, you can send this to us by e-mail or by pre-paid post to Grand Vin Wine Merchants at our registered office address or to sales@grandvinwinemerchants.co.uk.

17.3            If we have to contact you or give you notice in writing, we will do so by e-mail or by pre-paid post to the address you provide to us in your order.

17.4            If you are a business, please note that any notice given by you to us, or by us to you, will be deemed received and properly served immediately when posted on our website, 24 hours after an e-mail is sent, or three days after the date of posting of any letter.  In proving the service of any notice, it will be sufficient to prove, in the case of a letter, that such letter was properly addressed, stamped and placed in the post and, in the case of an e-mail, that such e-mail was sent to the specified e-mail address of the addressee. The provisions of this clause shall not apply to the service of any proceedings or other documents in any legal action.

18. Other important terms

18.1            We may transfer our rights and obligations under a Contract to another organisation, but this will not affect your rights or our obligations under these Terms.  

18.2            You may only transfer your rights or your obligations under these Terms to another person if we agree in writing.

18.3            This contract is between you and us. No other person shall have any rights to enforce any of its terms, whether under the Contracts (Rights of Third Parties Act) 1999 or otherwise.

18.4            Each of the paragraphs of these Terms operates separately. If any court or relevant authority decides that any of them are unlawful or unenforceable, the remaining paragraphs will remain in full force and effect.

18.5            If we fail to insist that you perform any of your obligations under these Terms, or if we do not enforce our rights against you, or if we delay in doing so, that will not mean that we have waived our rights against you and will not mean that you do not have to comply with those obligations. If we do waive a default by you, we will only do so in writing, and that will not mean that we will automatically waive any later default by you.

18.6            If you are a consumer, please note that these Terms are governed by English law. This means a Contract for the purchase of Products through our site and any dispute or claim arising out of or in connection with it will be governed by English law. You and we both agree to that the courts of England and Wales will have non-exclusive jurisdiction. However, if you are a resident of Northern Ireland you may also bring proceedings in Northern Ireland, and if you are a resident of Scotland, you may also bring proceedings in Scotland.

18.7            If you are a business, these Terms are governed by English law. This means that a Contract, and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims), will be governed by English law. We both agree to the exclusive jurisdiction of the courts of England and Wales.

18.8            We will not file a copy of the Contract between us.